Source: ComputerTechnologyReview  

The System i Division of ACOM Solutions Inc. has announced the release of capture engines that enable outbound documents and reports generated by its document management solutions, to be indexed and archived in any content management system, without any manual intervention.

Using the engines, outbound documents generated by its document management solutions EZeDocs/400 and EZPayManager/400 and reports generated by its EZSplitter/400 and EZReporter/400 are automatically indexed and stored in any content management system, including the company’s EZContentManager, ACOM said. The EZContentManager is designed by ACOM to manage documents and files originating from disparate applications and make them accessible to a geographically dispersed staff in a secure, familiar, and intuitive environment, the company added. The System i Software Division is headquartered at Duluth, Georgia.

The Document Capture and Report Capture engines eliminate the need for scanning and OCR (Optical character recognition) of input, according to ACOM of Long Beach, California. The solution also removes the need for manual indexing of documents stored in a content management system, the company said last week. The capture process allows the capture engines to harvest each document’s metadata that enables the material to be directed into EZContentManager, or other content management solutions in PC-readable formats with indexed content, the company added.

ACOM’s back office optimization solutions provide the critical front end of the electronic document storing process, the company said. There have been traditionally two methods for channeling documents into the content management system, it added. One uses raw data, and documents are printed and then scanned into the storage system. In the other option the data could be exported as a PDF (Portable Document Format) file. Both methods required manual indexing of key data fields or the use of templates to recognize the placement of key data on a document, the company said. Now, this can all be accomplished with a single software command for outbound electronic documents or a simple process for capturing reports, it added.

Users can access the documents in the content management system through either index or full text searches for viewing, updating, on-line collaboration, customer service response, laser printing and/or electronic document distribution, or any other corporate or legal requirement, according to ACOM , a back-office technology solutions provider.

The capture engines incorporate capabilities that convert standard System i report data from its native format into a variety of PC-readable formats, among them RTF (Rich Text Format), HTML (HyperText Markup Language), PDF, ASCII (American Standard Code for Information Interchange), and CSV (comma-separated values) for import into Microsoft Excel spreadsheets, according to ACOM . The reports can be taken from a SCS spool file and split, decollated and formatted according to distribution specifications, the company added. The final format can be electronically distributed or imported directly into a content management solution for later retrieval, according to ACOM .

Enterprises have considered adopting content management systems suitable for storing their data which increases in size and complexity, according to ACOM. The data stored by the company mainly originate internally, like sales documents, financial documents, invoices, purchase orders, engineering documents, personnel documents and many more, the company added. The nature of these documents require them to be carefully stored and retrieved quickly if needed say in the event of a litigation, the company said. The automation of the end-to-end document cycle ensures that content is safe and available without the time and personnel-intensive, often error-prone tasks associated with conventional paper or electronic filing, the company added.

These capture engines enabled in the ACOM product suite allows the back office optimization and content management of the company to reach a higher and efficient level, according to ACOM. The payoff is in time, money, efficiency, security and the overall integration of business operations, the company added.

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